Golden Key Group

Office Manager

ID
2021-1665
Category
Administrative/Clerical
Type
Full Time
Clearance
None Needed - Eligible to Obtain
Location
US-VA-Reston

About GKG

With a passion for excellence, Golden Key Group (GKG) helps clients solve their strategic, organizational, and operational challenges to better meet their mission demands.  We have serviced more than 25 Federal departments and agencies and several large commercial companies since our inception in 2002.

 

Golden Key Group's talented professionals, combined with our strategic partners, bring a depth of commercial and government experience and expertise.  We are relentless in delivering the highest levels of services to provide tangible value and create sustainable results for our clients.

Overview

Professionally manages and facilitates the daily administration of the office operations, while providing clerical support to management.

Responsibilities

  • Greet and directs visitors and employees within the office space
  • Answer, screen, and forward incoming phone calls and when required, and take/route messages on behalf of office personnel
  • Coordinate with FSO and maintains on office security by following safety procedures, controlling facility access, utilizing the security registration system, monitoring logbooks, and issuing visitor badges
  • Assign badging and parking passes to employees and updates Kastle database and tracking logs in coordination with building management
  • Direct office activities and functions to maintain efficiency and compliance with company policies
  • Sort, organize and distribute incoming postal deliveries and ensure all outgoing mail is processed
  • Ensure the reception area and meeting rooms are organized and presentable daily with all necessary stationery and company materials (e.g., pens, forms, and brochures)
  • Advise cleaning crew on the cleanliness of office space and assign new tasks
  • Ensure proper COVID protocols are met with regards to cleanliness
  • Report and coordinates with building facilities on office repairs and scheduled maintenance
  • Update and maintain conference room calendars and schedule meetings
  • Ensure COVID protocols are met with regards to social distancing and maximum capacity within meetings
  • Direct meeting coordination including conference room set up, catering orders and set-up / break down
  • Order and maintain office and kitchen/pantry including picking them up during working hours on some occasions
  • Coordinate with HR on the ordering of business cards
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
  • Provides operating assistance and coordinates the maintenance of office equipment such as copy machines, fax machines and computers
  • Assist with Senior Executive admin duties as time allows
  • Perform additional duties as assigned.

Qualifications

  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree; additional certification in Office Management is a plus

 

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Must provide proof of COVID-19 vaccination status or obtain an approved accommodation request (as required by law) within 30 days of employment.

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