Golden Key Group

HR Administrative Support Specialist

ID
2022-1897
Category
Human Resources
Type
Full Time
Clearance
None Needed - Eligible to Obtain
Location
US-MD-

About GKG

With a passion for excellence, Golden Key Group (GKG) helps clients solve their strategic, organizational, and operational challenges to better meet their mission demands.  We have serviced more than 25 Federal departments and agencies and several large commercial companies since our inception in 2002.

 

Golden Key Group's talented professionals, combined with our strategic partners, bring a depth of commercial and government experience and expertise.  We are relentless in delivering the highest levels of services to provide tangible value and create sustainable results for our clients.

Overview

GKG is seeking an HR Administrative Specialist to support our longstanding customer in Rockville (hybrid work environment).

Responsibilities

  • Provide expertise, technical knowledge, staff support, and other related resources necessary to HR SAID staff via the following daily duties:
  • Responsible for developing, drafting, writing and editing reports, briefs, and other documents in support of OHR’s requirements.
  • Interfaces with OHR and NIH personnel to coordinate meetings, maintain logs, records and files, provides end-user support, and performs general administrative duties.
  • Assists in OHR property, purchasing, and space management. 
  • Responsible for preparing and maintaining systems, programming and operations documentation, procedures and methods, including user reference manuals. 
  • Assists in Human Resource (HR) conference planning.
  • Manages and overseas HR supplies.
  • Organizes logistics and materials for various training sessions.  This involves preparing handouts, assisting with content, procuring the location, etc., and requires a working knowledge of agency programs.
  • Schedules meetings and prepares documents for senior level recruitment meetings.
  • Organizes and converts hardcopy files to electronic form.
  • Provides computer and audiovisual assistance and troubleshooting.
  • HR and Administrative Tracking System tickets
  • Scheduling meetings, WebEx, Teams, conference rooms when in office
  • Updating variety of documents, org charts, awards, etc.
  • Updating Fare Card data
  • Ordering/requesting supplies
  • Troubleshooting
  • Onboarding/Offboarding (paperwork, handouts, equipment set up, seating, new employee information)
  • Managing mail
  • Completing all tasks in a timely manner
  • All requests for assistance in any of the above tasks must be performed within one day of receipt.
  • All research will be started and completed within five days resulting in a written report.
  • Managing calendars and requests from Senior Leadership.

Qualifications

  • The individual must be able to independently’ juggle’ multiple activities from a variety of people, working with leadership to obtain input in prioritization but keeping everything moving forward without requiring significant direction.
  • Must have great attention to detail and great flexibility in responding to changing priorities.
  • Must have the highest standards of customer service and be able to maintain a professional working relationship with all members of the office.
  • Grammar should be impeccable, and writing must be professional.
  • Skills in Microsoft Word, Outlook, and Excel must be high. PowerPoint can be moderate.
  • Must also be experienced using agency systems and maintaining supply inventory.
  • Self-starter, self-motivated, critical thinker
  • Ability to work collaboratively cross functionally within different teams
  • Professional demeanor and appearance. Individual interacts with senior management level officials regularly
  • Ability to think critically
  • Adaptable
  • Takes initiative
  • Ability to interpret and implement policies and regulations\

Must provide proof of COVID-19 vaccination status or obtain an approved accommodation request (as required by law) within 30 days of employment.

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